You are here: Home » Research
Open Access (OA) is the free unrestricted access to research outputs without restriction on use or reuse. It relates to the outputs that scholars normally do not expect to receive payment for: peer-reviewed articles, conference papers, some book chapters, datasets and so on. OA does not mean that authors lose the right to be properly acknowledged or that they lose control over the integrity of their work.
The University of Central Lancashire has an Open Access Policy (Staff only) which requires that research outputs created by staff and students while employed or studying at the University of Central Lancashire must be recorded on the University's Research Repository - CLoK. The policy also requires that a copy of the full-text of the output is uploaded with the bibliographic record and made available on an Open Access basis - subject to publisher self-archiving policies.
In the case of music or films, copies of the full work should be uploaded but may be reserved. However, clips or extracts that represent the work should also be uploaded and rendered Open Access. Where the does not have a ready digital manifestation - an equivalent representation should be uploaded. This may be the catalogue of an exhibition, the associated flers and posters for performances. As much information as possible that helps the users to appreciate the nature and quality of the output should be included with any links to further information.
HEFCE requires that the Author Accepted Manuscript (AAM) of all journal and peer-reviewed conference papers are deposited on an institutional repository within 3 months of the acceptance date and are OA within a limited embargo period. There are limited exceptions to this and for a period, deposit within 3 months of publication is accepted. HEFCE also encourages other output typoes to also be made available on an Open Access basis. They are keen to promote the adoption of an Open Access culture in UK Higher Education.
JISC provides services to quickly discover OA policies. SHERPA/JULIET will show you research funders' archiving mandates and guidelines. The RCUK and Wellcome as well as European Funders are also keen to promote the adoption of an Open Access culture.
JISC provides services to quickly discover OA policies. SHERPA/ROMEO will show you what publishers will allow you to self-archive and if there is an embargo or any other requirements. They also provide links to publishers policies and to pages offering full Open Access at a cost - Gold Open Access.
The JISC Service SHERPA/Fact aggregates publisher and journal self archiving and Open Access policies. It will tell you if your publisher has policies that are compatable with your funder.
Green OA is the practice of self-archiving a version of a work and making it available on an Open Access basis. It is free at the point of deposit. Repositories are maintained by research institutions or funders in order to provide a secure and managed archive for research publications, data and other digital files. They operate according to agreed standards and strict governance and are managed and maintaing by professional staff. CLoK is the University of Central Lancashire’s Research Repository.
Gold OA is provided by traditional publishers in return for a fee. They will make a work OA on payment of an Article Processing Charge (APC). The APC recompenses them for preparation work and for loss of subscription revenue. Some journal publishers offer an Open Access only platform. Here acceptance requires committment to pay the Open Access fee or APC.
Most publishers comply with the HEFCE and funder mandates. However, if not CLoK staff will be able to advise you how to proceed. This may involve emailing your publisher or applying for Gold OA funding to pay an APC. CLoK staff will not compromise your publisher’s policies and you must still upload the AAM and reference.
Deposit a copy of the AAM (or equivalent file) and the bibliographic reference on CLoK as soon as you can after acceptance and you will be compliant. By complying with the University Open Access policy you will meet the requirements of HEFCE and other funders without compromising your publisher's policies. CLoK has robust governance that ensures all entries are checked to be sure they do not infringe on any third-party copyright, including publishers' rights. The CLoK team or your Open Access Advocate will be in touch if we need more information or a different version of the output.
CLoK is not just for compliance. The records and works on CLoK are also used to provide information to the web pages and for RCUK and internal reporting. CLoK also performs an important preservation function. The repository is set up to ensure a copy of any of your works will be available for posterity - even if it cannot be made open Access.
The Deposit form on CLoK offers fields to record aspects appropriate to the type of output to be recorded. Some of these are required fields, others are optional. This will vary between output types partly because of the information available and partluy because of funder and other requirments - e.g. a journal article must have the acceptance date included. The more information you can provide, the easier your output will be to discover by the scholars and researchers most interested in your work. The minimal information required to create a record is:
The AAM is the version of the work after all corrections from the peer-review have been made and the work is accepted for publication. The date of acceptance is the date you learn that your work will be published and no more changes are needed. You may receive an email or letter from your publisher, if so, send or email a copy to the CLoK team (contact details below). Alternatively, you can upload a digital copy to CLoK alongside the AAM when you deposit the record. The Clok team will make sure it is not available to the public.
Yes. You can upload individual journal articles using the DOI (Digital Object identifier). This will pull information that the publisher has registered about your article from the CrossRef database (CrossRef registers and validates your article's DOI). You will need to add local details like your email, your College/School and the date of acceptance and check the other details are correct. You will also need to upload the AAM or other full-text documents. Then you can Deposit the record onto CLoK.
You may also upload records from reference management software such as RefWorks, or bibliographic databases like SCOPUS. You need to export your files in a RIS or BibText Format and then import this into CLoK. Again this will pull the basic details into CLoK for you to check and add local details as well as the full-text.
If you have recently moved from another HEI you may have records on the research repository there. You can also export the details from there and then upload to CLoK as above.
No, once you have uploaded it CLok staff will check it to be sure the upload is compliant with publisher policies. Work in press will be not be Open Access until publication. After publication, if the publisher requires an embargo period this will be applied. Only once embargo periods have expired will the work be available.
The bibliographic record, metadata, will be available as soon as the record has been checked by CLoK staff unless a specific request is made to reserve it until publication. Extra documents, like permission letters, notifications of acceptance, supplementary material etc will have their own availability settings. These will be either:
Which of these options we apply is the decision of the Copyright holder - usually the author or the publisher. Any document that contains personal information like permission forms, correspondance, or acceptance notifications, is always hidden completely.
All documents that are visible are given a Creative Commons Licence
CLoK is subject to robust governance in line with national standards. This means that the records and files are open to discovery by Google Scholar and other search engines. CLoK processes are designed to respect third party copyright and work with funders and publishers to ensure a balance if interests. Any records and files that you upload are checked for accuracy and to be sure they comply with funder, institutional and publisher policies. In turn, publishers are aware of the integrity of UK HEI repositories. CLoK is a trusted partner in a network of HEI repositories. Commercial and social sites do not have these safeguards.
In addition the University policy requires that all research outputs derived from projects and work carried out at the University are recorded and deposited on the CLoK repository. Deposit enables:
Some publishers will make journal articles freely available on an Open Access basis at the point of publication and on the publishers online journal platform in return for an Article Processing Charge (APC). There are two models of Gold Open Access:
No. Some publishers are offering to make books Open Access for an equivalent charge.
The University will be able to fund Article Processing Charges (APCs) if the work derives from RCUK funding and the proposed publication offers CC-BY access in return for the payment and otherwise complies with the RCUK Open Access mandate.
Your College may have funds to support Gold Open Access if your work was not funded by the RCUK you need to apply via internal College processes.
The University also benefits from poublisher arrangements where APC costs are offset against subscription payments by the Library. Springer offer one of these deals and if you are publishing with one of their eligible titles you will be asked to opt in to Open Access for 'free'. Under this deal you will benefit from Gold Open Access but the neither you nor the University will be charged. Other publishers offer discounts and you will need to secure funding for the remainder of the APC.
You need to secure funding before you ask for Gold Open Access and this needs to happen as soon after acceptance as possible. Often publishers give the option for Open Access when you respond to the acceptance for publication before you choose your options here you need to complete the University processes. Some publishers will not make a journal article Open Access in retrospect.
The first step is to complete the CLoK record for your article - you will need the CLoK ID of the publication record URL of the CLoK record to apply for funding. Then complete the request for Open Access funding, see Open Access Information (intranet access only).
Once this is done we will proceed with identfying a source of funding and complete the internal processes. As soon as possible your request for funding will be confirmed or rejected and you will be able to procede with your publisher.
All correspondance relating to Gold Open Access should be directed to OpenAccess@uclan.ac.uk
Send any correspondance like this on to OpenAccess@uclan.ac.uk
Yes. You need to complete the CLoK record for the output and complete the application form for funds because:
Once you have completed the forms, received confirmation and informed your publisher, you can sit back and relax!