Guide to Depositing Your Work
Pilot Upload Phase
Until March 2011 the Research Repository will be in its Pilot Upload Phase and it will be populated by repository staff who will enter bibliographic metadata and upload documents on behalf of researchers. During this time we will upload UCLAN research publications created since 2008.
This is being done for several reasons:
- to test procedures and services and demonstrate the repository functions
- to ensure that data and fulltext copies (where possible) for publications eligible for inclusion in the REF are included
- to ensure a significant body of publications
- to avoid pressure on researchers prior to training and support being in place
The gathering of content will be co-ordinated with the Cluster Leads and will broadly follow these steps:
- Each Research Cluster co-ordinator will arrange for details of research publications since 2008 to be sent to the Research Repository Manager.
- Repository staff will then check the bibliographic details and locate a DOI, official webpage, PubMed ID etc; identify publisher Open Access Archive policies or steps required to get permission to self archive. This information, along with any queries will be reported back to the Cluster co-ordinator.
- Requests will then be made to individual authors to check the details of the publications on CLoK, and to supply copies of appropriate versions of publications to upload. Researchers then send the appropriate version to the repository staff who will complete the upload.
Documents that contain the full-text of published items will only be uploaded if they meet publishers policies. If there is a problem or if permission needs to be requested the Research repository staff are happy to help with this process.
When authors deposit their own work they are notified of their responsibilities in doing so. They are also notified of responsibilities they retain in asking another to make that deposit for them. This includes deposits mediated by Repository staff or School/Cluster administrators. Administrative and Repository staff are entitled to take claims (i.e. about intelectual property ownership, peer review status) made by researchers making deposits or asking for deposits to be made on their behalf, at face value. See CLoK Copyright Guide for more information.
Variations in this process will depend upon the means of communicating the publications to be included and the involvement of School or cluster admin staff, as well as subject variations and preferences.
If you would like more information about how to ensure your work is recorded and deposited on the Research Repository – CloK, please contact your Cluster Co-ordinator or email firstname.lastname@example.org.
Post Pilot Upload
From September 2010 researchers will be able to upload their own material themselves or it will be uploaded by an administrator (dependent upon Research Cluster policy). Repository staff will be available to help with this process and Cluster Research Repository Policies will offer guidance on what should be uploaded. Training and introductory workshops will be available from October 2010.